Retainer billing, time-logged invoices, client contracts, and a portal for every client — kinako is the business OS for VAs who manage 3–10 clients at once.
Free plan available · No credit card required
In advance
retainer billing
Itemized
hourly breakdowns
1 profile
all client context
Tracking hours in a spreadsheet and then manually translating them into an invoice at the end of the month
Working with clients on a handshake — no contract means no protection when a client disputes your hours or scope
Invoicing at end of month after you've already done all the work — maximum exposure, no leverage
Client logins, tools, and notes scattered across email and your own brain
kinako fixes all of this. One tool, one login.
Everything virtual assistants need to run a professional business.
Set up monthly retainer invoices — 10 hours, 20 hours, 40 hours — that auto-generate and send before the month starts. Clients pay first; you work second.
Build invoices that show exactly what you worked on: inbox management, research, scheduling, reporting. Transparent billing builds trust and prevents hour disputes.
Build a VA service contract that defines which tasks are included, your working hours, response time, and what happens when a client needs more than the retainer covers. Send via link before starting.
Store logins (secured), brand notes, preferences, tools list, and project context in each client profile. Switch between clients without digging through emails.
Each client gets a portal: their invoices, contract, and any documents you share. Professional, branded, and much better than emailing PDFs.
Send a structured onboarding questionnaire before starting: tools they use, tasks to cover, communication preferences, key contacts. Never start a VA relationship blind.
“I manage seven clients and every one of them gets their own portal now. No more 'can you resend that invoice?' emails. It's all just there.”
Not ready to sign up yet? Start with one of these free templates.
Free template
Virtual Assistant Invoice Template
Professional invoice with line items specific to your work
Free template
Virtual Assistant Contract Template
Service agreement with the clauses that prevent disputes
Free template
Virtual Assistant Proposal Template
Win clients with a proposal structure that actually closes
Free
$0
forever
Pro
$19
/mo
or $156/yr (save 32%)
Replaces HoneyBook ($19/mo) + QuickBooks ($30/mo) + HelloSign ($15/mo). kinako is $19.
Yes. Set up monthly retainer invoices — 10 hours, 20 hours, 40 hours — that auto-generate and send before the month starts. Clients pay first, you work second.
You can build invoices with itemized task breakdowns — inbox management, research, scheduling, reporting — so clients see exactly what you worked on. This builds trust and prevents hour disputes.
Client profiles let you store notes, preferences, tools, and project context. For sensitive credentials, we recommend using a dedicated password manager and linking to it from the client profile.
Send a branded onboarding questionnaire when you start with a new client: tools they use, tasks to cover, communication preferences, key contacts. Everything collected in one place before day one.
Virtual Assistants who use kinako look and operate like studios — without the overhead. Free to start.