Free Graphic Designer Invoice Template
Invoice templates that handle the nuances of design projects: licensing, revisions, and print production.
Template preview
Your Name
hello@yourname.com
(555) 000-0000
INVOICE
#INV-0042
Billed to
Client Company, Inc.
billing@clientco.com
123 Client Street, New York, NY 10001
Issue date
May 7, 2026
Due date
May 21, 2026
| Description | Amount |
|---|---|
Concept Development Initial research, mood boarding, and design exploration. | $600 |
Primary Design Work Logo design, brand identity, or layout — as scoped in proposal. | $1,800 |
Revision Rounds Client-requested changes beyond the included revision allowance. | 3 hrs × $95/hr |
Brand Guidelines Document PDF guide covering logo usage, color palette, typography, and spacing. | $400 |
Payment
Bank transfer or online payment link. 50% deposit upfront is standard for project-based design work.
Late payment is subject to a 1.5% monthly fee after the due date. Thank you for your business.
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Common line items
Typical for graphic designers
- Concept Development$600
Initial research, mood boarding, and design exploration.
- Primary Design Work$1,800
Logo design, brand identity, or layout — as scoped in proposal.
- Revision Rounds3 hrs × $95/hr
Client-requested changes beyond the included revision allowance.
- Brand Guidelines Document$400
PDF guide covering logo usage, color palette, typography, and spacing.
- Print Production Files$200
Press-ready files, print vendor liaison, and preflight check.
- Extended Licensing$500
Commercial use beyond the agreed scope (e.g., merchandise, national advertising).
- Rush Surcharge$250
Delivery in under 48 hours from final approval.
Payment terms
50% deposit upfront is standard for project-based design work. The remaining 50% is due upon delivery of final files. Never release editable source files (AI, PSD, INDD) until the final invoice is paid. For ongoing retainer clients, invoice monthly in advance.
When to send
Send the deposit invoice before starting any work. Send the final invoice when the client approves the design — before you package and send source files. This is your leverage, so use it.
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Try kinako freeAbout this template
Graphic design invoices need to handle three things that generic templates skip entirely: licensing, revision rounds, and print production. A logo or brand identity isn't just a creative deliverable — it's a piece of intellectual property whose value depends on how it's used. A startup using a logo on their website is different from a company licensing it for national print advertising. Your invoice should reflect this. Revision rounds are another pain point: including unlimited revisions in a flat fee destroys your margins. The right template makes revisions explicit — how many are included, and what happens when the client exceeds them. And if your work goes to print, the invoice should account for the production file formats (press-ready PDF, packaged InDesign, outlined EPS) the client actually needs.
Invoice guide for graphic designers
Licensing vs. ownership: know the difference
When a client pays for a logo, they're typically buying a license to use it — not ownership of the underlying artwork. Your contract and invoice should specify exactly what they're getting: personal use, commercial use, digital only, or unlimited use including print and merchandise. 'Unlimited commercial use' is worth more than 'website use only' — price accordingly. Full IP transfer (where the client owns the original artwork files and can modify them freely) should cost significantly more and be negotiated explicitly.
How to handle revision creep without losing the relationship
The most common source of scope creep in design work is ambiguous revision policies. Solve this upfront: include exactly two rounds of revisions in your fee, state this on the proposal and the invoice, and set your hourly rate for additional rounds. When a client hits their limit, send a short change order invoice before continuing. Most clients respect the boundary when it's been clear from the start — and those who don't are telling you something important.
Print vs. digital file delivery
Print production adds real cost and risk that your invoice should reflect. Print-ready files require bleeds, crop marks, and color mode conversion (RGB to CMYK), which takes time beyond the design phase. If you're liaising with a print vendor on the client's behalf, that coordination time belongs on the invoice. Always deliver digital files first and charge for print prep separately so the client understands the distinction.
Invoicing tips for graphic designers
- Never send editable source files until your final invoice is paid in full
- State your revision limit clearly on every invoice ('2 rounds of revisions included')
- Itemize print file preparation separately — it's not the same as design work
- List file formats in the description (AI, PDF, PNG, SVG) so there's no dispute later
- For brand identity projects, split into deposit, mid-project, and delivery invoices
Also useful for graphic designers
Free template
Graphic Designer Contract Template
Key clauses: License scope — what the client may do with the final artwork, Number of revision rounds included before additional charges apply
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Graphic Designer Proposal Template
Includes: Project scope and deliverables, Design process overview (research, concepts, refinement, delivery)
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