Free Video Editor Proposal Template
A proposal template built for video editors — with the sections that actually win clients, not just a blank page with subheadings.
About this template
Video proposals are won on specificity. Clients reading 'video editing services for your project — let's chat about pricing' have no idea what they're buying; clients reading '90-second corporate explainer video in 16:9 (with 9:16 social cut), assembled from your provided 4K footage and B-roll, colour-graded, basic sound mix, two rounds of revisions, delivered as H.264 MP4 + ProRes master, three-week turnaround from receipt of footage, $4,200' know exactly what they're getting. Video buyers — especially corporate or agency buyers — read vague proposals as risk; they read specific proposals as professionalism. Show the deliverables (duration, format, aspect ratio, exports), the services included (edit, colour, sound, graphics), the timeline tied to the footage handover date (not to an absolute calendar date), the revision policy, and the payment schedule. This template gives video editors the structure to write proposals that close at the right price and without scope ambiguity.
What this proposal includes
Each section is tailored to how video editors pitch and win work.
- 1
Project overview (type of video, platform, target duration)
- 2
Services included (editing, color, sound, graphics)
- 3
Deliverables and file specs
- 4
Timeline from footage receipt to delivery
- 5
Investment and revision policy
Proposal writing guide for video editors
Specify duration, format, and aspect ratio in the headline scope
Open the proposal with a one-paragraph scope statement that contains all the numbers: '90-second corporate explainer in 16:9 + 9:16 social cut, 1080p H.264 final delivery with ProRes master, assembled from your provided 4K footage and B-roll, colour-graded, basic sound mix, two rounds of revisions, three-week turnaround from receipt of footage, $4,200.' That sentence is the entire deal. Everything else in the proposal supports it. Video proposals that lead with 'about my creative process' lose to ones that lead with the numbers — the buyer can already imagine the cut.
List each post-production service as a separate line
Buyers comparing your proposal to a competitor's see value when colour grading, sound design, motion graphics, and subtitling appear as separate line items — even when the total is the same as a bundled price. The line-item view tells the buyer you've thought about the work; the bundled view tells them you're guessing. Show editing ($X), colour grading ($X), sound design and mix ($X), motion graphics ($X), captions/subtitles ($X), with the total at the bottom. The transparency increases trust and reduces the urge to negotiate the bundle.
Quote add-on exports per format explicitly
The 'can you just send it in vertical too?' message will arrive. Pre-empt it in the proposal with a line item: 'Additional export formats beyond the primary deliverable (e.g., square 1:1, vertical 9:16, lower-resolution web version): $75 per format.' This achieves two things — it tells the client what each extra export costs before they need it, and it sets the precedent that exports are a distinct billable service. Clients who need a vertical cut budget for it; clients who don't, don't ask casually.
Invoicing tips for video editors
- List the final output duration and format in the invoice description
- Never deliver the high-res final export until the final invoice is paid
- Define what counts as a 'revision' in your contract, then reference it on invoices
- Charge for each export format separately — they add up
- Color grading and sound design are distinct services; list them separately
What's in this proposal
- Project overview (type of video, platform, target duration)
- Services included (editing, color, sound, graphics)
- Deliverables and file specs
- Timeline from footage receipt to delivery
- Investment and revision policy
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