Free Video Editor Invoice Template
Invoice templates built for the way video editing projects actually bill.
Template preview
Your Name
hello@yourname.com
(555) 000-0000
INVOICE
#INV-0042
Billed to
Client Company, Inc.
billing@clientco.com
123 Client Street, New York, NY 10001
Issue date
May 7, 2026
Due date
May 21, 2026
| Description | Amount |
|---|---|
Video Editing Assembly, cut, transitions, and basic titles. Specify total output duration. | $600 (5-min final cut) |
Color Grading Color correction and cinematic grade applied to all footage. | $300 |
Sound Design & Mix Audio cleanup, music sync, sound effects, and final mix. | $250 |
Motion Graphics / Titles Animated lower thirds, title cards, and graphic elements. | $400 |
Payment
Bank transfer or online payment link. For project-based video work, a 50% deposit before editing begins and the balance before final file delivery is standard.
Late payment is subject to a 1.5% monthly fee after the due date. Thank you for your business.
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Common line items
Typical for video editors
- Video Editing$600 (5-min final cut)
Assembly, cut, transitions, and basic titles. Specify total output duration.
- Color Grading$300
Color correction and cinematic grade applied to all footage.
- Sound Design & Mix$250
Audio cleanup, music sync, sound effects, and final mix.
- Motion Graphics / Titles$400
Animated lower thirds, title cards, and graphic elements.
- Subtitles / Captions$0.75/min
Transcription and burned or SRT caption file creation.
- Additional Export Formats$75/format
Platform-specific exports beyond the standard delivery (e.g., vertical crop, web version).
- Revision Rounds2 hrs × $100/hr
Changes beyond the included revision allowance.
Payment terms
For project-based video work, a 50% deposit before editing begins and the balance before final file delivery is standard. For ongoing clients (monthly content packages), invoice at the start of each month. Never deliver the final high-resolution export until payment is complete.
When to send
Send the deposit invoice before you start editing. Send the final invoice when the client approves the rough cut — before you deliver the final export. This is your leverage: the approved edit exists; full-quality delivery is contingent on payment.
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Try kinako freeAbout this template
Video editing invoices need to handle a complexity that most templates ignore: the difference between creative editing work and technical deliverables. Editing is priced by complexity and duration, not just by the hour — a 2-minute commercial edit takes different skills and effort than a 2-minute YouTube vlog edit. On top of that, color grading, sound design, motion graphics, and subtitles are each distinct services that should appear as separate line items, not buried in a catch-all 'editing fee.' File delivery format and revision limits are also critical — without them on the invoice, clients assume unlimited 4K exports in every format. This template is designed for freelance video editors who want their invoices to accurately reflect the value and complexity of post-production work.
Invoice guide for video editors
Pricing by output duration vs. by the hour
Hourly billing penalizes experienced editors who work efficiently. Pricing by output duration — with complexity multipliers — is more common among professional editors. A standard corporate talking head video might be $150–$300 per finished minute. A high-end commercial or music video with complex effects and color work could be $500–$1,500 per finished minute. Whatever model you use, be explicit on the invoice: '3-minute final cut, corporate interview format' gives the client context and protects you if the scope changes.
Revision limits are non-negotiable
Video revisions are expensive — re-exporting 4K footage is time-consuming even when the change is small. Include exactly two rounds of revisions in your base fee and state this clearly on every invoice. A 'revision round' should be defined in your contract: the client submits all change requests at once, not one at a time. When clients exceed their included revisions, send a quick change order before continuing. This isn't about being difficult — it's about being sustainable.
File delivery and format specs
File delivery details belong on your invoice. Specify the delivery format (H.264 MP4, ProRes, etc.), resolution (1080p, 4K), aspect ratio, and whether audio is included in the export. If the client needs multiple formats — a landscape YouTube version, a square Instagram version, and a 9:16 TikTok version — those are additional exports and should be billed accordingly. This clarity prevents the 'can you just send it in vertical too?' message that appears after you've already closed the project.
Invoicing tips for video editors
- List the final output duration and format in the invoice description
- Never deliver the high-res final export until the final invoice is paid
- Define what counts as a 'revision' in your contract, then reference it on invoices
- Charge for each export format separately — they add up
- Color grading and sound design are distinct services; list them separately
Also useful for video editors
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Video Editor Contract Template
Key clauses: Footage ownership and what happens to raw files after delivery, Number of revision rounds and definition of a revision
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Includes: Project overview (type of video, platform, target duration), Services included (editing, color, sound, graphics)
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